📅 Stay Organized Year-Round + Free Editable Checklist
Running a business is exciting—but let’s be real: keeping up with receipts, invoices, and taxes can get overwhelming fast. Bookkeeping doesn’t have to be a headache. When you follow a clear routine—weekly, monthly, quarterly, and yearly—it becomes a powerful tool for confidence and growth.
Whether you’re a freelancer, content creator, or drone entrepreneur, this guide will walk you through the most important bookkeeping tasks… and share a tool that can help you automate it all.
🗂 Weekly Bookkeeping Tasks
Carve out 30–60 minutes each week to stay ahead.
- Track and categorize recent expenses
- Upload receipts or log mileage
- Send new invoices to clients
- Follow up on unpaid invoices
- Check for unexpected bank activity
Pro tip: The Taylor’s Toolkit Bookkeeping Google Sheet auto-categorizes expenses and flags overdue invoices—saving you hours each month.
📆 Monthly Bookkeeping Tasks
End-of-month reviews = less stress at tax time.
- Reconcile your bank and credit card accounts
- Review your income and expenses
- Save/download statements for records
- Update your profit tracker or dashboard
- Allocate funds for taxes or savings
Using my customizable Google Sheet, you’ll get a visual dashboard that updates automatically as you log transactions. No more manual math!
📊 Quarterly Bookkeeping Tasks
Zoom out and evaluate the bigger picture.
- Pay quarterly estimated taxes (if required)
- Review profit/loss trends
- Evaluate spending and goals
- Review totals for contractors (for future 1099s)
Key Quarterly Estimated Tax Dates:
- Q1: April 15
- Q2: June 17
- Q3: September 16
- Q4: January 15 (following year)
🗓️ Annual Bookkeeping Tasks
Time to close the books and plan ahead.
- Send 1099s by January 31
- Collect all tax documents
- Review your income & expense summary
- Back up your data
- Reflect on the year and adjust goals
The Pro version of the Bookkeeping Google Sheet includes a Year-End Summary and a built-in 1099 tracker to make this step easy.
🎁 Free Bonus: Editable Bookkeeping Checklist
Want a simple way to keep all these deadlines straight?
Download the Editable Bookkeeping Checklist in your favorite format:
- Notion Template (with toggles + drag-and-drop)
- PDF (for printing or iPad use)
- Google Sheets (simple and shareable)
Grab Your Free Checklist Now →
💼 Ready to Simplify Your Bookkeeping?
If you’re ready to take it a step further, check out the Taylor’s Toolkit Bookkeeping Google Sheet—designed for creators and entrepreneurs like you.
- Auto-totals your income and expenses
- Built-in charts and 1099 tracker
- Color-coded categories for clarity
- One-time purchase, lifetime access
Learn More About the Bookkeeping Sheet →
💬 Final Thoughts
Good bookkeeping isn’t about perfection—it’s about progress. When you show up consistently, even in small ways, your business becomes more profitable, organized, and stress-free.
Let the checklist guide your habits, and let the Google Sheet do the heavy lifting.